Diagnostic file review
Our signature engagement. What is wrong, what it is costing, and a scoped plan. You get a number before you commit to anything.
Toronto · Bookkeeping, corporate tax, advisory
Complex cleanups, done once.
Toronto specialists in multi year backlogs, multi entity files and CRA correction. We diagnose before we touch anything, rebuild to a standard that survives review, then keep it there.
What a completed cleanup delivers
- Every account reconciledAgreed to a statement and tied to source documentation.
- The correct tax positionDuplicated revenue and unclaimed input tax credits both corrected.
- A file that withstands reviewSupporting documentation in place before it is requested.
- A system that stays accurateStructured so the same problems do not return in three years.
- Thirty years in complex cleanup work
- QuickBooks Certified ProAdvisor
- Holdings, intercompany, group structures
- Toronto and Vaughan
The cost of delay
Unreliable books
cost money long
before they fail.
Most of it is spent quietly, and none of it appears on an invoice.
The visible failures are real. A review letter, a financing application that stalls, a buyer who reprices after diligence. They are also not where most of the money goes.
- Tax on income never earnedA duplicated invoice is indistinguishable from a real one, and is taxed the same way.
- Input tax credits never claimedSitting in an unreconciled HST account, recoverable only within the filing window.
- Borrowing priced for uncertaintyLenders rarely decline unclear books. They price the risk into the rate instead.
- Decisions taken on wrong figuresPricing, hiring and product decisions made against a margin that was overstated.
A diagnostic quantifies all four before any correction work is authorised.
How a cleanup runs
Four stages, in this order.
No transaction is entered until we understand why the previous set could not be relied upon.
Stage 1
Diagnostic review
- Every account tested
- Filings traced to source
- Findings issued in writing
Informs
Stage 2
Correction and rebuild
- Backlog reconstructed
- HST and payroll corrected
- Entity balances aligned
Rebuilt into
Stage 3
System design
QuickBooks Online as the single ledger
Chart of accounts rebuilt around your industry, with capture, cash flow and currency tools feeding it automatically.
Maintained by
Stage 4
Ongoing maintenance
- Close on a fixed date
- Filings submitted on time
- Reviewed every quarter
The order matters. Correcting a file before diagnosing it rebuilds on the same underlying fault, which is why so many businesses pay for a second cleanup within a few years.
Services
One team, ledger
through to return.
Most accounting failures we see are handoff failures. The bookkeeper does not know what the tax accountant assumed. Payroll files on figures nobody checked. Put it under one roof and an entire category of error disappears.
Cleanup and catch up
Multi year rebuilds. Desktop to Online migrations. Accounts that have been open since a previous bookkeeper.
Monthly bookkeeping
A close that lands on a date. Statements written to be read rather than filed.
Payroll, HST and remittances
Reconciled to the CRA account, not to the software that generated the filing.
Corporate tax and year end
T2 returns prepared on books we built. Year end stops producing surprises.
CFO and advisory
Consolidated reporting, forecasting, and someone in the room when the decision gets made.
After the cleanup
Reporting you
can rely on,
permanently.
A cleanup is only worth what it leaves behind. The measure is whether you can answer any question about the business within ten minutes. What you earned, what it cost, what is owed and when, and where the cash went.
Once the structure is correct, the monthly close becomes administrative. Year end is a handoff rather than a fortnight of work. Financing conversations no longer require a week of preparation.
The question shifts from what the numbers say to what should be done about what they say. That is where advisory work begins.
Why this practice
Most firms categorise
transactions. We rebuild
the file.
We correct the structure, not the symptom
Coding transactions correctly is the minimum. We rebuild what sits underneath so the file stays accurate after the engagement ends.
Complex files are the normal case
Holding companies, intercompany balances, shareholder loans and consolidated reporting are core work rather than an exception.
We find what previous reviews missed
Duplicate revenue, unclaimed credits and unsupported balances are almost always still in the file when we open it.
One team, ledger through to return
Nothing is lost between a bookkeeper, a payroll provider and a tax accountant who have never spoken to each other.
Deadlines are our responsibility
Filing dates, remittances and year end sit on our calendar. You are contacted before them, not after.
Explained in plain language
You will understand your own figures well enough to present them to a lender or a buyer without assistance.
Founder
Alla Levit
Thirty years in accounting, most of it spent on the files other people had already given up on.
Back year CRA reconciliations, holding company structures, and intercompany balances that had not agreed for years. Her standard has not changed in three decades. Every number ties, and the owner understands why.
- 30+Years in practice
- MultiEntity groups, consolidated properly
Clients rarely call because the books are late. They call because they have stopped trusting their own reports. Restoring that trust is the work.
Results
What a completed
cleanup looks like.
Every service described on this site exists to move a balance sheet from the left column to the right one.
BeforeUnverified
Operating accountLast tied 14 mo ago
Corporate cardNever reconciled
HST payableDoes not match filing
Payroll liabilitiesOff vs CRA account
Shareholder loanNo support on file
Intercompany, HoldcoDisagrees both ways
Ask My AccountantBalance carried fwd
Opening balance equityNever cleared
Can you defend itNo
AfterTied to source
Operating accountReconciled monthly
Corporate cardReconciled monthly
HST payableAgrees to return
Payroll liabilitiesAgrees to CRA
Shareholder loanDocumented, current
Intercompany, HoldcoAgrees both ways
Ask My AccountantZero, and stays zero
Opening balance equityCleared and closed
Can you defend itYes
The left column is close to the median condition of a file when we first open it. The right column is what a completed cleanup delivers, and every service described on this site exists to move a balance sheet from one to the other.
Next step
Start with a diagnostic.
A free assessment of your QuickBooks file: what is wrong, what it has been costing, and what correcting it involves. Send the file as it is.